Platform Features

Every tool your shared accommodation business needs

Bedspace Manager ships the full stack — bed-level inventory, dual billing, WhatsApp invoices, portfolio visibility, and team controls — built exclusively for the monthly rental model.

app.bedspacemanager.com
Bedspace Manager app showing the main navigation sidebar with all feature modules
Complete Feature Set

Six modules. One cohesive platform.

Every module is designed to work together. Data flows from properties to units to leases to invoices to reports — no copy-pasting between tools.

Dashboard & Visibility

Your entire business at a glance

  • 17 live widgets — income, expenses, occupancy, leases, and maintenance
  • Calendar view: move-ins, move-outs, rent forecasts, and settlements per date
  • Business Atlas: drill-down from city level to individual bed
  • Single & multi-tenant property occupancy overview
  • Lease status, billing period, and rent-band summaries
  • Daily push, email, and WhatsApp reminders for rent due and occupancy
Explore Business Atlas

Properties & Units

Manage any building structure

  • Full hierarchy: City → Place → Building → Floor → Property → Unit
  • Google Places API for exact address lookup in any country
  • Add multiple properties at once with advanced filters
  • 7 unit types: Private Room, Bedspace, Partition, Loft Partition, Loft Room, Shared Room, Unspecified
  • 4 bed types: Single, Double, Bunk, Unspecified
  • Unsettled receivables & payables displayed per property and unit
Explore Properties & Units

Tenants

Onboard and track tenants at any scale

  • Bulk import tenants from Excel — no manual entry for large operations
  • Advanced filters across all tenant records
  • Outstanding receivables & payables per tenant
  • Tenant demography and lease history tracking
  • Full lease timeline visible per tenant profile
Explore Tenant Management

Leases & Billing

The most flexible billing engine for monthly rentals

  • Calendar billing: 1st to end-of-month with automatic first-month proration
  • Custom billing: exactly 30-day rolling cycles from move-in date
  • Configurable proration denominator: actual days or fixed 30-day month
  • Change Rent: increase or decrease rent mid-lease, takes effect next cycle
  • Extend, Void, or Mark Complete — all audit-safe, nothing deleted
  • Unsettled receivables & payables visible per lease
Learn about Lease Management

Invoicing & Collections

Automated billing that reaches tenants where they are

  • Auto-generated monthly invoices per billing cycle, no manual work
  • Branded PDF invoices delivered to tenants via WhatsApp — no app needed
  • Income and expense invoice types, property-level or business-wide
  • Timed invoices (billing period) and untimed manual invoices
  • Recurring invoice rules with arrears, current, or advance timing
  • Adjustments instead of edits — immutable records, complete audit trail
See WhatsApp Invoices

Team, Roles & Reports

Built for teams with audit-grade record keeping

  • 5 roles: Founder (full access + monthly reports), Admin, Manager, Finance, Agent
  • Agent role restricted to maintenance request management only
  • Invoices can only be voided — never deleted; full audit trail preserved
  • Transactions can only be voided — never deleted
  • Monthly Insights PDF and full Transactions Excel auto-emailed to Founder
  • Maintenance requests with per-request time tracking
View Team Roles & Reports
What Makes Us Different

Features you won't find in a generic PMS

General-purpose property management tools are wide and shallow. Bedspace Manager goes deep on the three things that matter most to shared accommodation operators.

Total Portfolio Visibility

See every property, every bed, in one view

Most operators piece their portfolio together from a dozen spreadsheet tabs. Business Atlas gives you a single hierarchical drill-down — from city level right down to individual beds — with occupancy, balances, and lease status visible at every node.

  • City → Place → Building → Floor → Property → Unit hierarchy
  • Unsettled receivables & payables at every level
  • Current, upcoming, and closing-soon leases highlighted
  • Works across single-tenant and multi-tenant properties
Explore Business Atlas
Business Atlas hierarchy view showing portfolio drill-down from city to unit level

Business Atlas

Deep Dive

Billing Built for Monthly Rentals

Two billing models, automatic proration, zero manual work

Generic PMS tools force one billing model on every tenant. Bedspace Manager ships two: Calendar billing runs 1st to end of month; Custom billing runs exactly 30 days from move-in. Both handle mid-month prorations automatically.

  • Calendar billing with configurable first-month proration
  • Custom 30-day rolling billing cycles from move-in date
  • Choose proration denominator: actual days or 30-day month
  • Change rent mid-lease — new amount activates next cycle automatically
Learn about Lease Management
Lease management view showing active leases with billing type and dates

Lease Billing

Deep Dive

Mobile-First Invoice Delivery

Invoices land in WhatsApp, not a spam folder

Email inboxes get ignored. Every tenant is on WhatsApp. Bedspace Manager generates a branded PDF invoice with your business name and sends it directly to your tenant's WhatsApp — no extra app for the tenant, no chasing needed.

  • Auto-generated PDFs with your business name on every invoice
  • Delivered via WhatsApp — tenants need no additional app
  • Push, email, and WhatsApp reminders for unpaid invoices
  • Void any invoice without deleting it — audit trail stays intact
See WhatsApp Invoices
Invoice page showing branded PDF invoice ready for WhatsApp delivery

WhatsApp Invoices

Deep Dive

Everything included — no hidden add-ons

Every feature below is available on all paid plans. There are no feature-gated tiers — the only difference between plans is the active lease limit.

Inventory
  • Bed-level tracking
  • 7 unit types
  • 4 bed types
  • Single & multi-tenant properties
  • 6-level property hierarchy
  • Google Places address lookup
Leases
  • Calendar billing
  • Custom 30-day billing
  • Automatic proration
  • Change rent mid-lease
  • Extend lease
  • Void & mark complete
Invoicing
  • Auto-generated invoices
  • Manual invoices
  • WhatsApp PDF delivery
  • Income & expense types
  • Recurring billing rules
  • Adjustment entries
Dashboard
  • 17 live widgets
  • Calendar activity view
  • Business Atlas
  • Occupancy summaries
  • Lease status tracking
  • Financial summaries
Notifications
  • Push notifications
  • Email notifications
  • WhatsApp notifications
  • Daily occupancy reminder
  • Daily rent-due reminder
  • Monthly reports to Founder
Team & Security
  • 5 team roles
  • Role-based access control
  • Immutable invoice records
  • Void-only transactions
  • Maintenance time tracking
  • Full audit trail

See every feature in action

Start free and explore the full platform — no credit card required. Or book a 30-minute demo and we'll walk through your exact use case.

Compare plans & pricing → View pricing