Platform Features

Every tool your shared accommodation business needs

Bedspace Manager ships the full stack — bed-level inventory, dual billing, WhatsApp invoices, portfolio visibility, and team controls — built exclusively for the monthly rental model.

Start Free Trial Book a Demo

app.bedspacemanager.com

Bedspace Manager app showing the main navigation sidebar with all feature modules

Complete Feature Set

Six modules. One cohesive platform.

Every module is designed to work together. Data flows from properties to units to leases to invoices to reports — no copy-pasting between tools.

Dashboard & Visibility

Your entire business at a glance

17 live widgets — income, expenses, occupancy, leases, and maintenance
Calendar view: move-ins, move-outs, rent forecasts, and settlements per date
Business Atlas: drill-down from city level to individual bed
Single & multi-tenant property occupancy overview
Lease status, billing period, and rent-band summaries
Daily push, email, and WhatsApp reminders for rent due and occupancy

Explore Business Atlas

Properties & Units

Manage any building structure

Full hierarchy: City → Place → Building → Floor → Property → Unit
Google Places API for exact address lookup in any country
Add multiple properties at once with advanced filters
7 unit types: Private Room, Bedspace, Partition, Loft Partition, Loft Room, Shared Room, Unspecified
4 bed types: Single, Double, Bunk, Unspecified
Unsettled receivables & payables displayed per property and unit

Explore Properties & Units

Tenants

Onboard and track tenants at any scale

Bulk import tenants from Excel — no manual entry for large operations
Advanced filters across all tenant records
Outstanding receivables & payables per tenant
Tenant demography and lease history tracking
Full lease timeline visible per tenant profile

Explore Tenant Management

Leases & Billing

The most flexible billing engine for monthly rentals

Calendar billing: 1st to end-of-month with automatic first-month proration
Custom billing: exactly 30-day rolling cycles from move-in date
Configurable proration denominator: actual days or fixed 30-day month
Change Rent: increase or decrease rent mid-lease, takes effect next cycle
Extend, Void, or Mark Complete — all audit-safe, nothing deleted
Unsettled receivables & payables visible per lease

Learn about Lease Management

Invoicing & Collections

Automated billing that reaches tenants where they are

Auto-generated monthly invoices per billing cycle, no manual work
Branded PDF invoices delivered to tenants via WhatsApp — no app needed
Income and expense invoice types, property-level or business-wide
Timed invoices (billing period) and untimed manual invoices
Recurring invoice rules with arrears, current, or advance timing
Adjustments instead of edits — immutable records, complete audit trail

See WhatsApp Invoices

Team, Roles & Reports

Built for teams with audit-grade record keeping

5 roles: Founder (full access + monthly reports), Admin, Manager, Finance, Agent
Agent role restricted to maintenance request management only
Invoices can only be voided — never deleted; full audit trail preserved
Transactions can only be voided — never deleted
Monthly Insights PDF and full Transactions Excel auto-emailed to Founder
Maintenance requests with per-request time tracking

View Team Roles & Reports

What Makes Us Different

Features you won't find in a generic PMS

General-purpose property management tools are wide and shallow. Bedspace Manager goes deep on the three things that matter most to shared accommodation operators.

Total Portfolio Visibility

See every property, every bed, in one view

Most operators piece their portfolio together from a dozen spreadsheet tabs. Business Atlas gives you a single hierarchical drill-down — from city level right down to individual beds — with occupancy, balances, and lease status visible at every node.

City → Place → Building → Floor → Property → Unit hierarchy
Unsettled receivables & payables at every level
Current, upcoming, and closing-soon leases highlighted
Works across single-tenant and multi-tenant properties

Explore Business Atlas

Business Atlas

Deep Dive

Billing Built for Monthly Rentals

Two billing models, automatic proration, zero manual work

Generic PMS tools force one billing model on every tenant. Bedspace Manager ships two: Calendar billing runs 1st to end of month; Custom billing runs exactly 30 days from move-in. Both handle mid-month prorations automatically.

Calendar billing with configurable first-month proration
Custom 30-day rolling billing cycles from move-in date
Choose proration denominator: actual days or 30-day month
Change rent mid-lease — new amount activates next cycle automatically

Learn about Lease Management

Lease management view showing active leases with billing type and dates

Lease Billing

Deep Dive

Mobile-First Invoice Delivery

Invoices land in WhatsApp, not a spam folder

Email inboxes get ignored. Every tenant is on WhatsApp. Bedspace Manager generates a branded PDF invoice with your business name and sends it directly to your tenant's WhatsApp — no extra app for the tenant, no chasing needed.