In Bedspace Manager, invoices and transactions are voided — not deleted. Voiding removes something from all financial calculations while keeping the permanent record intact. Your audit trail is always complete.
When
An invoiced charge that was issued in error, duplicated, or no longer applies.
What voiding does
Void the invoice. It exits all financial calculations — income totals, outstanding receivables, reports — but remains visible with a 'Voided' status.
What stays in the audit trail
The original invoice record, its amount, its date, the tenant it was linked to, and a timestamp of when it was voided.
When
A payment entry that was logged incorrectly — wrong amount, wrong invoice, or entered by mistake.
What voiding does
Void the transaction. It is excluded from financial totals and reconciliation reports but stays in the transaction history.
What stays in the audit trail
The original transaction record, the amount, the payment method, the date, and a timestamp of when it was voided.
Spreadsheet
Bedspace Manager
Delete a row — the original charge is gone forever
Void — the original record stays, only excluded from calculations
Edit a cell — no record of what the original value was
Adjustment entry — original amount preserved, change tracked separately
Undo is your only safety net — and it expires
Permanent audit trail — every void is timestamped and irreversible
Reconciliation requires trusting every cell
Reconciliation is reliable — voided items are clearly labelled and excluded
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