Leases

Real leases change. So should your software.

Rent increases, early departures, extensions, incorrect entries — every shared accommodation business deals with these. Bedspace Manager has a specific action for each scenario, and every action is audit-safe.

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Four Actions

Every lifecycle event covered

From rent changes to early departures — each action has a dedicated operation that preserves your audit trail while keeping your data accurate.

Change Rent

Increase or decrease — takes effect next cycle

Adjust the rent on an active lease at any time. The new amount takes effect from the start of the next billing cycle. All past invoices remain unchanged — the original amounts are preserved.

The rent change is recorded with a timestamp. Past billing cycles remain untouched.

When to use this

Rent increase

Tenant agreed to a higher rate from next month — update rent now, it activates automatically

Promotional discount

Offering a temporary reduction — set the new rate, it runs until you change it again

Rate correction

A rate was entered incorrectly — fix it before the next cycle without touching existing invoices

Void Lease

Remove without deleting

Voiding a lease removes it from all calculations — occupancy, billing, and financial reports. The lease record itself stays in the system. Nothing is permanently destroyed.

Voided leases remain visible in the system with a 'Voided' status for audit purposes.

When to use this

Incorrect lease created

A lease was set up with wrong dates or tenant — void it and create the correct one

Tenant never moved in

A lease was signed but the tenant didn't arrive — void it to free the unit

Duplicate entry

The same lease was entered twice — void the duplicate, original stays active

Extend Lease

Tenant staying longer than planned

When a tenant whose move-out date was set decides to stay, extend the lease from its end date. Billing continues seamlessly — no gap, no new lease needed.

Extension is logged with the original end date and new end date for a complete timeline.

When to use this

Tenant changed their mind

Move-out was set for end of month but tenant wants to continue — extend the lease

Open-ended stay

Remove the move-out date entirely by extending indefinitely

Short extension

Tenant needs 2 more weeks — extend by the exact number of days

Mark Complete

Close with a specific move-out date

Close a lease by setting a move-out date — which can be in the past or the future. The lease is treated as complete on that exact date and billing stops accordingly.

Completion date, who marked it, and when are all recorded in the audit trail.

When to use this

Tenant already left

Tenant moved out last week — mark complete with the actual departure date

Planned departure

Tenant notified 30 days ahead — mark complete with their future move-out date

Early exit

Tenant leaving before lease end — close the lease at the agreed departure date

Leases that adapt — without breaking your records

Change rent, extend, void, or close leases — all from mobile or web. Start free today.

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