Student accommodation software your portfolio has outgrown spreadsheets for
Manage student leases, automate rent billing, and report to investors across every building in your portfolio — cloud-native, no IT setup, live in under an hour.
- No credit card required
- 100+ countries supported
- No IT setup needed
Rent collected
£41,200
Outstanding
£2,800
Properties
Monthly report sent
PDF + Excel · to Founder · auto
Legacy student accommodation systems are built for IT teams, not operators
“We had three buildings across two cities. Getting a consolidated occupancy figure meant calling two site managers and waiting for someone to update a shared spreadsheet.”
Enterprise student accommodation platforms are expensive, slow to deploy, and built for universities with dedicated IT departments. At the growing operator level, they're overkill. Spreadsheets are the only affordable alternative — until your portfolio grows past the point where they work.
There's been no middle ground. Until now.
Bedspace Manager is cloud-native student accommodation software designed for operators scaling a portfolio — not universities, not solo landlords. Multi-site from day one, with investor reporting, distributed team access, and automated billing built in.
The platform growing student housing portfolios actually switch to
No IT team. No server. Live in under an hour.
Legacy student accommodation systems need IT setup, server provisioning, and weeks of onboarding. Bedspace Manager is fully cloud-hosted — sign up, add your buildings, and your first invoices go out the same day. No contract, no implementation fee.
Investor-ready financial reports, sent automatically
Every month, a PDF financial summary and a full Excel transactions export land in the Founder inbox automatically. No manual compilation, no waiting for your finance team to pull a report. Ownership always has accurate numbers without asking for them.
One platform across every country you operate in
Open a new student housing block in a new city or a new country — the same account handles it. Currency, time zone, and locale auto-configure from the property's location via Google Maps. No separate regional instances, no per-country pricing.
Your investors see the portfolio. Your managers see their building. Everyone sees the right thing.
Business Atlas is a hierarchical drill-down view of your entire student accommodation portfolio — from total portfolio level down to an individual bed. Occupancy, rent collected, and outstanding balances at every level, in real time.
Founders see everything. Site managers see their building. Finance sees billing across all sites. Each role has the view they need — without giving everyone access to everything.
- Drill down from total portfolio → city → building → floor → bed
- Live occupancy and revenue at every level
- Site managers scoped to their own property only
- Monthly reports auto-emailed — no manual compilation
Business Atlas · portfolio drill-down
Portfolio
All properties — 3 countries
Country
United Kingdom
City
London
Building
Victoria Court
Built for portfolio-scale student accommodation
Multi-site portfolio management
Scale from two buildings to fifty without switching platforms. Business Atlas organises every property by country, city, building, floor, and unit — one account, unlimited scope.
Works in 100+ countries
Operates wherever Google Maps has coverage. Currency, time zone, and locale auto-set from each property's location. Suited for operators with buildings across multiple countries.
Automated investor reporting
Monthly Insights PDF and full Transactions Excel emailed to the Founder inbox automatically. No manual compilation. Ownership receives accurate financial summaries every cycle.
Flexible lease lifecycle
Extend a lease for another academic year, complete it on the agreed end date, or void an early departure. Full lifecycle management with an immutable audit trail on every action.
WhatsApp PDF invoice delivery
Branded PDF invoices delivered directly to each student's WhatsApp every billing cycle. No tenant app required. Available on Elite and Teams plans — effective on any continent.
Portfolio-wide move-in calendar
See every arrival and departure across all sites in a single calendar view. Coordinate room turnarounds and re-allocations across buildings your managers handle remotely.
Bulk student import via Excel
Onboard a full intake cohort from your existing spreadsheet. Upload once, the system maps the columns and creates leases in bulk — hours of work reduced to minutes.
Role-based access for distributed teams
Site managers see their building. Regional managers see their cluster. Finance directors see billing across all sites. Founders see everything. Five roles, no overlap.
Maintenance requests across remote sites
Students report issues at any property. Site staff log the fix. Every request is tracked from open to resolved — giving central management visibility without requiring on-site presence.
From sign-up to a fully running portfolio in five steps
Register your company
Add your accommodation brand and select your primary country. Your business name appears on every student invoice across every property.
Add your properties globally
Register each student housing block with Google Places autofill — anywhere in the world. Currency, time zone, and locale configure automatically per property.
Configure unit types
Set up studios, cluster flats, en-suites, shared rooms, or beds. Configure capacity and assign unit types to reflect how each building actually works.
Onboard your students
Import intake cohorts from Excel or add individually. Assign to units, set lease terms, and billing runs from day one — no manual invoice creation.
Portfolio runs itself
Invoices generate and send automatically. Monthly financial reports go to your inbox. Reminders fire on schedule. Your team manages exceptions, not routine admin.
Plans that grow with your student housing portfolio
First property operators
Launching your first student housing building. Full platform access — invoicing, calendar, multi-country dashboard — for one flat monthly price.
Established local providers
Two or three buildings in one city. Growth triples your capacity as your student housing portfolio expands beyond a single site.
Regional housing companies
A staff team across multiple sites, investor reporting, WhatsApp invoice delivery, and maintenance tracking. Built for operators with stakeholders to report to.
PBSA portfolio operators
Hundreds of student beds across multiple cities or countries. No lease cap, own WhatsApp sender number, and full multi-property financial reporting.
Why student housing companies choose Bedspace Manager
Compared to
Legacy PBSA software (server-based)
Older student accommodation systems require IT infrastructure, per-seat licensing, and weeks of onboarding. Bedspace Manager is cloud-native — no servers, no implementation project, live the same day you sign up.
Compared to
Siloed spreadsheets per site manager
When each building manager runs their own spreadsheet, central management has no live view of the portfolio. Bedspace Manager gives every level of your team a real-time shared view — same data, different access.
Compared to
Generic cloud property software
Cloud rental tools built for landlords don't understand multi-occupancy student housing — no bulk imports, no portfolio hierarchy, no student-specific billing. Bedspace Manager is purpose-built for shared accommodation.
Compared to
Separate tools for billing, comms, and maintenance
Stitching together a billing tool, a WhatsApp sender, a maintenance tracker, and a reporting tool creates integration debt and data gaps. One platform handles all of it with a single audit trail.
Student accommodation software — common questions
- What is student accommodation software?
- Student accommodation software manages the full operations of a student housing portfolio — leases, billing, occupancy, maintenance, and financial reporting — from a single platform. Purpose-built tools handle the specifics of student housing: multi-occupancy units, academic-year lease cycles, bulk intake cohorts, and recurring monthly billing across multiple properties.
- How is this different from your student hostel management page?
- The student hostel management page targets private hostel operators — typically single-building or small-portfolio operators in South Asia, the Middle East, and GCC managing semester intakes. This page is built for PBSA operators and multi-site student housing companies in the UK, Europe, Australia, and globally — operators scaling a portfolio, reporting to investors, and replacing legacy accommodation systems.
- Does it work in the UK, Australia, Europe, and other markets?
- Yes. Bedspace Manager operates in 100+ countries — anywhere supported by Google Maps. Currency, time zone, and locale auto-configure for each property based on its location. You can run buildings across multiple countries from a single account with each property billed in its local currency.
- Can investors or ownership access financial reports without full system access?
- Monthly financial reports — a PDF Insights summary and a full Transactions Excel — are automatically emailed to the Founder account every cycle. Ownership receives accurate, up-to-date financial data without logging in or asking anyone to compile a report.
- Do I need an IT team or technical setup?
- No. Bedspace Manager is fully cloud-hosted with no server setup, no installation, and no IT team required. Sign up, add your properties, configure your units, and the platform is live — typically in under an hour for a single building.
- Is there a free trial?
- Yes — every account starts with a 14-day free trial with no credit card required. Full platform access during the trial, including multi-building setup, bulk import, and automated invoicing. Choose a plan at the end based on your active lease count across all properties.
Ready to give your student housing portfolio a proper platform?
No IT team, no implementation project. Sign up, add your buildings, and your first invoices go out today. 14-day free trial — no credit card required.